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Mission
Frequently Asked Questions
Legal Information
ASU Policies and Procedures
Resources On Campus
University of North Carolina Division of Legal Affairs
Disclaimer
Contact Information:
Office of the University Attorney
B.B. Doughtery Administration Building, Third Floor
P.O. Box 32126
Boone, NC 28608-2126
828-262-2751 (phone)
828-262-8056 (fax)
Dayton Cole, University Attorney
coledt@appstate.edu
David Larry, Associate University Attorney
larrydh@appstate.edu
Carol S. Query, Administrative Assistant
querycs@appstate.edu
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Appalachian State University
Policies and Procedures
INTRODUCTION TO APPALACHIAN STATE UNIVERSITY POLICY MANUAL
Chapter 100
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ACCOUNTING
Chapter 200
200.1 Budget Administration
200.2 Base Budget
200.3 Budget Adjustments/Revisions
200.4 Non-Appropriated Budgets
200.5 Account Numbers
200.6 Accounting Terminology
200.7 Funds Verification and Encumbrance Control
200.8 Budget and Expenditure Reports
200.9 Intracampus Billing
200.10 Departmental Bookkeeping
200.11 Contractual Obligations of University Services
200.12 Collection and Write-Off of University Accounts Receivable
200.13 Disbursements
200.14 Requesting Payments Through a University Procurement Request
200.15 Check Request Procedure Policy
200.16 Purchases Through Petty Disbursing Funds
200.17 Backup Withholding Requirements Policy
200.1 [pr] Budget Establishment
200.2 [pr] Budget Revisions - Approval
200.3 [pr]Online Budget Transfers
200.4 [pr] Check Request Procedure
200.5 [pr] Purchasing Through the Central Petty Disbursing Fund
200.6 [pr] Purchasing Through the University Procurement Request
200.7 [pr] Installing DRAS
200.1 [ap] Budget Allocation Form
200.2 [ap] Request for Budget Revision Form
200.3 [ap] Budget Adjustment Form
200.4 [ap] General Purpose Code Definitions
200.5 [ap] Expenditure Object Code Listing
200.6 [ap] Expenditure Object Code Definitions
200.7 [ap] Entry Codes
200.8 [ap] Check Request Purchase Form
200.9 [ap] Check Request Authorization Form
200.10 [ap] Petty Disbursing Slip
200.11 [ap] University Procurement Request
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ADMINISTRATIVE
Chapter 300
300.1 University Archives
300.2 Policy and Procedure on the Illegal or Abusive Use of Alcohol and Other Drugs
300.3 University Organization and Administration
300.4 Policy Prohibiting Harassment
300.5 Policy Statement on the Family Educational Rights and Privacy Act
300.6 Use of Software on Non-State Owned Personal Computers
300.7 Conflicts of Interest and Commitment Policies and Guidelines for Faculty/EPA administrative Personnel
300.1 [pr] Procedure for the Correction of Education Records
300.1 [ap] Advertising Formats
300.2 [ap] University Liaisons for Victims of Sexual Harassment
300.3 [ap] University and Community Resources
300.4 [ap] Discipline and Appeals for Possession or Use of Illegal Drugs
300.5 [ap]Campus Map
300.6 [ap] Controlled Substances - Uses and Effects
300.7 [ap] Federal Trafficking Penalties
300.8 [ap] Form Use of Software on Non-State Owned Computers
300.9 [ap] DISCLOSURE FORM - Faculty/EPA Administrative Personnel Report of Non-University Activities
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BOOKSTORE
Chapter 400
400.1 Textbook Department
400.2 Merchandise Department
400.3 Paperback Department
400.4 Sporting Goods Department
400.5 Returned Checks
400.6 Desk Copies
400.1 [pr] Departmental Charges
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CASHIER
Chapter 500
500.1 State Policies Regarding the Receipt of Funds
500.2 Collection of Cash Outside University Cashier's Office
500.3 Storage and Safeguarding of Funds
500.4 Imprest Change Funds
500.5 Collection of Accounts Receivable
500.6 Collection of Checks Returned for Insufficient Funds
500.1 [pr] Receipting and Depositing Funds
500.2 [pr] Request for Authority to Establish Receipts Collection Point
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CENTRAL WAREHOUSE
Chapter 600
600.1 Warehouse Stock Items
600.2 Central Receiving
600.3 Central Shipping
600.1 [pr] Purchasing Items from the Central Warehouse
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FOOD SERVICES
Chapter 700
700.1 APPCARDS and APPCARD Plus
700.2 Vending
700.1 [pr]Catering Service and Special Events
700.2 [pr] Obtaining APPCARDS
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HUMAN RESOURCE SERVICES
Chapter 800
800.1 Equal Employment Opportunity
800.2 Age Limitation for Employment and Employee Retention
800.3 Position Management
800.4 Personnel Records and Disclosure of Information
800.5 Hiring
800.6 Pay and Compensation
800.7 Employee Responsibilities
800.8 Work Schedule
800.9 Changes Affecting Employment
800.10 Leave
800.11 Dual Employment
800.12 Employee Relations
800.13 Employee Safety
800.14 Insurance and Retirement Benefits
800.15 Educational Opportunities
800.16 Services to Employees
800.17 Separation from Service
800.18 External Professional Activities of Faculty and Other Professional Staff
800.19 Disciplinary Action, Suspension and Dismissal
800.20 In-Range Adjustment Policy
800.21 Merit-Based Recruitment and Selection Plan
800.22 Secondary Employment
800.23 Policy Concerning Improper Relationships Between Students and Employees
800.24 Policy Prohibiting Workplace Harassment
800.25 Mediation Policy / Procedure for Faculty and EPA Administrative Personnel
800.1 [pr] Requesting Position Actions
800.2 [pr] Hiring New Staff Employees
800.3 [pr] Processing Dual Employment Assignments
800.4 [pr] Evaluating Staff Employees
800.5 [pr] Filing the Supervisor's Accident Report Form
800.6 [pr] Filing Worker's Compensation Claims
800.7 [pr]Requesting a Tuition Free Course
800.8 [pr] Requesting Tuition Refund
800.9 [pr] Terminating Employment
800.10 [pr] Voluntary Shared Leave Program
800.11 [pr] Disciplinary Suspension Without Pay
800.12 [pr] Demotion
800.13 [pr] Pre-Disciplinary Conference
800.14 [pr] Procedure for Appeal to the State Personnel Commission
800.15 [pr] In-Range Salary Adjustment Request Procedures
800.16 [pr] Staff (SPA) Employee Request for Approval to Engage in Outside Work
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INTERNAL AUDITS
Chapter 900
900.1 Financial and Operational Audits
900.2 Information Systems Audits
900.3 Bank Accounts, Cash Funds, and Investments
900.4 Policy Changes
900.5 Changes in Accounting Equipment and Procedures
900.6 Audit Follow-Up Policy
900.1 [pr] Requesting Services of the Office of Internal Audits
900.2 [pr]Responding to Audit Report
900.3 [pr] Changing a University Policy, Procedure, or Form
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PARKING & TRAFFIC
Chapter 1000
1000.1 Rules & Regulations
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PAYROLL
Chapter 1100
1100.1 Types of Payroll
1100.2 Payroll Deductions
1100.3 Employee Time
1100.4 Overtime and Overtime Compensation
1100.5 Payroll Check Distribution
1100.6 Manual Checks
1100.7 Payments to Foreign Citizens
1100.1 [pr] Preparing Non-Student Monthly Payrolls
1100.2 [pr] Preparing Student Monthly Payrolls
1100.3 [pr] Preparing Approval for Overtime Form
1100.4 [pr] Requesting a Manual Check
1100.5 [pr] Hiring Procedures Introduction
1100.6 [pr] Hiring Procedures-References
1100.7 [pr] Hiring Procedures-Exhibits
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PHYSICAL PLANT
Chapter 1200
1200.1 Association with other University Departments
1200.2 Funding and Types of Services
1200.3 Services Provided by the Physical Plant
1200.4 Requests for Physical Plant Services
1200.5 Emergency Maintenance and Repair Service
1200.6 Renovations and Alterations
1200.7 Key and Lock Security
1200.8 Heating and Cooling/Environmental Control
1200.9 Buildings and Grounds Regulations
1200.10 Recycling Program
1200.1 [pr] Requesting Physical Plant Services
1200.2 [pr] Obtaining Emergency Maintenance and Repair Service
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POLICE
Chapter 1300
1300.1 Special Services
1300.2 University Police Services
1300.3 Vehicle Registration and Parking (Please see Parking & Traffic Rules and Regulations for this information.)
1300.4 Criminal Trespass Warning
1300.5 Crime Awareness and Campus Security
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POST OFFICE
Chapter 1400
1400.1 Campus Mail Service
1400.2 U. S. Federal Postal Contract Station
1400.3 Addressing Outgoing Mail
1400.4 United States Mail Rate Classifications
1400.5 Quantity Mailing
1400.1 [pr] Preparing Outgoing Mail
1400.2 [pr] Processing Bulk Mail
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PRINTING AND PUBLICATIONS
Chapter 1500
1500.1 Printing Responsibilities
1500.2 Printing Services and Charges
1500.3 Policy Statement on Graphic Identity Program
1500.4 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly (Revised 9/22/04)
1500.5 Communication Guidelines for Emergencies and Campus Issues
1500.6 Institutional Employment Advertising Policy
1500.1 [pr] Obtaining Printing Services
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PURCHASING
Chapter 1600
1600.1 Purchase Authorizations
1600.2 Solicitation by Salesmen
1600.3 Product and Service Demonstrations by Vendors
1600.4 State Purchase Contracts
1600.5 Solicitation of Bids and Quotations
1600.6 Single Source Purchases
1600.7 Purchases from Commerical Vendors
1600.8 Changes to Purchase Orders
1600.9 Correspondence with Vendors
1600.10 Return of Merchandise to Vendors
1600.11 Purchases from University Facilities
1600.12 Emergency Purchases
1600.13 Blanket Purchase Orders
1600.14 Rental and Lease of Equipment
1600.15 Purchase and Rental of Office Machines
1600.16 Service Contracts/Maintenance Agreements
1600.17 Purchase or Rental of EDP and Computer Related Equipment
1600.18 Excise and Sales Tax
1600.19 Surplus Property
1600.20 Fixed Asset System
1600.21 Borrowing Computer Equipment
1600.22 Personal Service Contracts
1600.23 Indefinite Quantity Contracts
1600.24 Small Purchase Policy
1600.25 Procurement Card Program
1600.1 [pr] Purchasing from Commercial Vendors
1600.2 [pr] Receiving Purchased Items
1600.3 [pr] Making Emergency Purchases
1600.4 [pr] Using Blanket Purchase Orders
1600.5 [pr] Fixed Asset System Inventory
1600.6 [pr] Purchasing from the University Bookstore
1600.7 [pr] Procedures for Borrowing Computer Equipment
1600.8 [pr] Payment for Contracted Services Performed
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RENTAL PROPERTY
Chapter 1700
1700.1 Mountaineer Apartments
1700.2 Mountaineer Apartments - Release Schedule
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SAFETY AND WORKERS' COMPENSATION
Chapter 1800
1800.1 OSHA Regulations
1800.2 Safety Committees
1800.3 Personal Protective Equipment
1800.4 Accident Reports
1800.5 Safety Hazards
1800.6 Hazardous Communication Program
1800.7 Exposure Control Plan for Bloodborne Pathogens(UNDER CONSTRUCTION)
1800.8 Chemical Hygiene Plan
1800.9 Open Flame Policy
1800.10 Fall Protection Plan
1800.11 Respiratory Protection Program
1800.12 15-Seat Vans
1800.13 Lockout/Tagout Procedures
1800.14 Pre-Purchase Review of Products
1800.15 Hazardous Chemical Spill Response
1800.16 Emergency Response Plan
1800.17 Inclement Weather Policy
1800.1 [pr] Safety Inspections
1800.2 [pr] Fire/Emergency
1800.3 [pr] Flammable and Combustible Materials
1800.4 [pr] Compressed Gas
1800.5 [pr] Safety Shoes
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STUDENTS
Chapter 1900
1900.1 Administrative Health Officer
1900.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors
1900.3 Student Organization Judicial Review/Discipline Process
1900.4 Developing and Posting World Wide Web Sites for Recognized Student Organizations
1900.5 Policy on Medical Withdrawals
1900.6 Right of Entry/Search and Seizure Policy for University Housing
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TRAVEL AND TRANSPORTATION
Chapter 2000
2000.1 Definition of Terms
2000.2 State Policies Regarding Travel
2000.3 Travel Allowances for State Officers and Employees
2000.4 Authorization Required for Travel
2000.5 Non-State Employees
2000.6 University Travel Advances
2000.7 Reimbursement of Travel Expenses
2000.8 Registration Fees
2000.9 Subsistence
2000.10 Transportation
2000.11 Assemblies Sponsored by State Agencies
2000.12 Informal Meetings
2000.13 University Motor Vehicles
2000.1 [pr] Preparation of Travel Request and Reimbursement
2000.2 [pr] Submitting Request for Travel and Travel Authorization for Advance Airline Ticket Payment
2000.3 [pr] Obtaining a Travel Advance
2000.4 [pr] Preparation of Trip Ticket
2000.5 [pr] Submitting Appalachian State University Form AS004 Reimbursement of Travel and Other Expenses
2000.6 [pr] Travel Accounting Compliance
2000.7 [pr] Obtaining a Rental Car
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